Dealer Network Management
Dealer records, contact details and user permissions in one place. Every dealer signs in with their own account and sees only their own orders.
Solutions
Invitation Printing Automation
End-to-end automation for invitation printers and their dealer networks. From order entry to production, from account balances to shipping, everything lives in one system.
Production · Dealer network
Printing invitations and running a dealer network, made simple.
Your dealers submit orders through their own web address. You approve, release to production and ship from one screen. Phone orders, lost notes and handwritten balance books drop out of the picture.
- Dealers place orders around the clock from their own web address
- Approval, production, shipping and payment move along one chain
- Balances and credit limits update automatically with every transaction
- Dealers get an SMS and an email whenever an order status changes
Scope
The whole invitation business, in one system.
From dealer onboarding to the production list, from the catalog to collections, every part of the daily routine is connected.
A Web Address per Dealer
Each dealer works from a web address of their own, and meets their customers with a clean, ready-to-use ordering screen.
Catalog and Model Management
Invitation models, paper stocks, print finishes and personalization options sit in the catalog with their images. You set the prices; dealers pick from a ready list.
Order Approval Workflow
Every dealer order lands in an approval queue. Approve it, send it back for revision or decline it with a reason. Each step stays on the record.
Balances and Credit Limits
Account balance, credit limit and full transaction history per dealer. Orders flag an over-limit dealer on the spot, so nobody has to go looking for who owes what.
Production and Delivery Tracking
Which stage an order is at, when it shipped, who signed for it. Printing, cutting, packing and shipping are all visible on the order card.
Order flow
A dealer order closes in four steps.
Everyone knows what happens next, so nobody has to pick up the phone to find out.
The dealer places the order
They choose a model from the catalog, set quantity, paper and print options, then upload the text and any artwork.
You approve it
The order reaches your approval screen with the amount, balance and credit limit right beside it. Approve, or ask for a revision.
Production starts
Approved orders move to the production list, where printing, cutting and packing are checked off stage by stage.
Shipping and payment
Shipping is recorded and the dealer is notified. Payment comes in by credit card or closes against the dealer's account balance.
Dealer experience
Every dealer gets an ordering screen of their own.
Dealers sign in at the web address assigned to them and see the catalog you publish, the prices you set for them and their own account balance. Placing an order no longer means calling you first.
- A dedicated web address and their own user account
- Model, paper and print finish selected in a single ordering screen
- Order history, account balance and available limit always in view
- Instant credit card payment, or charge it to the account balance
- Notifications when an order is approved, enters production and ships
Management
Decide with the numbers in front of you.
Which dealer ordered how much, which model sells best, where collections have stalled. The answers are already in the reports, ready to export for your accountant or the meeting room.
- Detailed sales reports by dealer, model, period and amount
- Every list exports to Excel and PDF in one step
- Role-based permissions, so you decide who sees what
- Every record and change is logged and traceable
Technical Summary
- AccessWeb browser, no installation
- HostingCloud or your own server
- MobilePhone and tablet ready
- NotificationsSMS and email
- PaymentsCredit card and dealer balance
- ExportExcel and PDF
- PermissionsRole-based, fully logged
Contact
Let's walk through the system together.
Tell us how you work today and we'll show you the software on screen, then explain exactly what setup looks like for your dealer count and product range.